1/13/2014

Make Outlook Work for You


Microsoft's email program, Outlook, is a surprisingly powerful and underutilized tool that has the potential to save users a lot of time and effort. So often we see our clients not using Outlook to its full potential and really making it work for their needs.

All it takes to be an email master is a combination of your time management skills with an awareness of all the tools Outlook has to offer. Below are Baroan's favorite Outlook best practices straight from Microsoft. Put a few into action and make Outlook work for you.

 Best practices for Outlook 2010

This extensive guide was written by the product team that created Microsoft Outlook 2010 so users could get the most out of the program.

https://support.office.com/en-us/article/Best-practices-for-Outlook-2010-f90e5f69-8832-4d89-95b3-bfdf76c82ef8?ui=en-US&rs=en-US&ad=USThe Outlook team answers questions such as...
  • Why should I file my messages?
  • Why should I use rules?
  • Why schedule time for myself?
  • How do I handle the 10,000 messages in my Inbox?
  • I have 10 minutes: What should I read first in my Inbox?
  • What’s wrong with keeping tasks in my head?

Outlook Best Practices: How Harry got organized

Take a half hour and watch this free video course from Microsoft. Broken down into digestible 4 minute video, "How Harry got organized" will teach you how to create a system for managing email effectively, use email and tasks together to plan your work, and schedule time in your calendar for maintaining your system.

Here's an overview of the course:
    http://office.microsoft.com/en-us/outlook-help/outlook-best-practices-how-harry-got-organized-RZ102724842.aspx
  • Starting a system for email, tasks, and calendar
  • Folder structure
  • Categories
  • Tasks
  • Search folders
  • Rules
  • The Four Ds
  • Schedule
  • Maintaining the system 

12+ Tips and Tricks to Work Faster in Microsoft Outlook

If you're short on time, Lifehacker's quick list is worth a read. Their tips and tricks cover General Shortcuts, Email Shortcuts, and Tasks, Calendar, Notes, and Journal.

http://lifehacker.com/12-tips-and-tricks-to-work-faster-in-microsoft-outlook-1540483009

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