SharePoint Online: Best Practices for Using the Share Site Feature

Microsoft added the ability to invite external users (via a Microsoft Live ID) to your SharePoint Online environment.

However, you should be cautious when using this feature. Sharing any site within a Site Collection enables the external user to see everything in that Site Collection, not just the sub-site you think you're sharing.

Microsoft recommends creating a new Site Collection and sharing that with External Users if you don't want them seeing internal information.

To create a new Site Collection in SharePoint Online:

  • Then select Manage site collections on the next page. From here you will be taken to the administration center:

  • Select the New dropdown, the Private Site Collection.
  • Once this site collection is created, it can be shared using the Site Actions menu.
Always keep network security in the forefront of your mind when making any external connections.

See our previous posts on SharePoint and the SharePoint solutions page on our site for more SharePoint info!

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