How Baroan helped an Advertising Firm Collaborate with SharePoint Online 2010

Baroan Technologies recently worked with a 20-user advertising firm that was tired of using email as a document management system. Employees were having difficulty keeping track of document versions, Outlook inboxes were ballooning in size, and true collaboration was nearly non-existent.

Baroan turned to SharePoint 2010 Online as the answer. SharePoint Online was chosen to decrease ongoing maintenance costs and allow for greater availability.

Baroan leveraged the built-in Document Management capabilities of SharePoint by utilizing check-in, check-out, and versioning. Employees can now keep track of the latest revision without searching their inbox.

SharePoint Document Sets act as advanced folders that provide meta-data inheritance. Now, all documents are automatically tagged with the correct meta-data.

SharePoint search allows for easier document retrieval. Fumbling through the Outlook inbox is a thing of the past.

Clients can also access a separate, secure area of the site by using Microsoft Live IDs.

SharePoint 2010 online allowed this firm to work on documents more effectively and collaborate with clients while avoiding the hassles of emailing documents. All client-related work is now in a central, searchable repository rather than 20 separate Outlook inboxes and assorted file shares.

See how Baroan can help you use SharePoint 2010 to improve your business workflow.


  1. It is good that there are programs like this that makes document management easier. Puuting your files on computer and organizing them is much easier than when they are on paper but you still need these kinds of help for an easier job. document scanning services

  2. Document management is indeed important when we turn our files into their digital versions. We could lose one single file if we do not carefully manage and organize them. data protection

  3. I agree with Maylie. We could also use email encryption software to protect the documents that we share through emails. This could secure our files that are confidential and important.

  4. Having a good program for document organization and protection really helps different firms and companies including those that offer printing services. It is important that they have at least a one week compilation of their customer's files so in case they would come back, you can still be of service to them.

  5. Intersting article. Thanks for the good read.

  6. I think I would need this too for my custom t-shirt printing business. I need a program that could help me on managing my files.

    1. Let us know if you ever expand to the U.S.! We do recommend that you look into SharePoint as a solution if you're looking for document management.